How to do business with us
Who are the East Midlands Strategic Commercial Unit (EMSCU)?
The East Midlands Strategic Commercial Unit (EMSCU) was formed in July 2012 and brings together the commercial/procurement specialists from the two forces of Nottinghamshire and Northamptonshire. We support both police forces to procure goods and services to create efficiencies and generate savings. Not only do we ensure that the Forces’ requirements are procured in a compliant fashion, using robust yet efficient systems, but we also maximise value for money through collaboration, innovation and the management of supply markets.
Excellent customer service is central to EMSCU, and we have dedicated Engagement Partners embedded within our member Forces. These Engagement Partners work with their clients within the respective Force to identify upcoming requirements, which they then forward to our Procurement Efficiencies team. Our Procurement team then identifies the best means of engaging with the supply market, as well as any opportunities for collaborating with other Forces.
We develop strategic relationships with our clients’ key suppliers in order to work together in partnership to identify cost savings and explore innovative supply solutions. This enables the Forces to manage and influence the market to achieve cost savings and support the Forces’ objectives. Once the procurement process is complete and the contract placed our Supplier Services team is available to support our clients should they experience any significant contract performance issues. It is also the aim of our Supplier Services team to help build our clients’ commercial awareness and capacity for managing contracts.
EMSCU’s Organisational Structure is based around three services – Engagement Partnering, Procurement Efficiencies and Contract and Supplier Relationship Management.
How do you contact us?
If you are a public sector organisation interested in becoming a client of EMSCU or a potential supplier wishing to speak to EMSCU regarding upcoming contract opportunities please contact us at firstname.lastname@example.org
The Frequently Asked Questions section below tells you:
- What does EMSCU buy?
- Details of our current contracts and spend
- What is EMSCU’s procurement strategy?
- How do I find out about opportunities to compete for contracts?
- What are EMSCU’s priorities when buying goods and services?
- Sponsorship – how it works
What does EMSCU buy
In undertaking procurement exercises and supplier relationship management on behalf of its member forces, EMSCU is responsible for buying a wide range of goods and services – from IT software to construction works, and from Automated Number Plate Recognition (ANPR) cameras to temporary agency staff.
Unless the contract is particularly complex necessitating bespoke terms and conditions the contract will generally be based on EMSCU’s Standard terms & conditions.
A list of our member forces' transactional spend over £500 is published on the respective websites:
- Nottinghamshire Police
- Northamptonshire Police
Details of our current contracts and spend
Contracts over £25,000
Please note that current contracts that have been awarded for Nottinghamshire Police are available to view by accessing the online Blue Light Procurement database.
What is EMSCU’s procurement strategy?
In order to benefit from economies of scale, a quick route to market and risk mitigation through pre-agreed terms and conditions, EMSCU initially searches for an appropriate framework agreement or collaborative/corporate contract once it has worked up a client requirement. If an appropriate framework agreement/contract is not available then EMSCU will commence a tendering exercise.
EMSCU is currently working to align its member forces’ contract procedure rules. At present it is generally the case that, as a minimum, all contracts with a total value of £25,000 and above (meaning the threshold at which its member forces engage EMSCU to manage the procurement exercise) are advertised.
How do I find out about opportunities to compete for contracts?
EMSCU uses a number of channels to advertise its member forces’ contract opportunities:
Crystal (EMSCU’S own eTendering system)
Bluelight (Emergency services eTendering system)
Source East Midlands (Regional public sector advertising portal)
Tenders Electronic Daily (European public procurement journal used for all requirements with a total contract value above EU thresholds, i.e. £164,176 for Supplies and Services and £4,104,394 for Works)
Relevant trade publications
What are EMSCU’s priorities when buying goods and services?
EMSCU has developed a number of procurement/commercial policies, procedures, guidance and templates that look to balance the need for ensuring compliance and value for money, against the importance of keeping our processes as lean and efficient as possible.
Given that our clients are public sector organisations, our policies and procedures recognise the need to consider what wider social, economic and environmental benefits can be gained through the procurement process and ultimate contract. Our policies and procedures also take proportionate account of the risks that are particularly pertinent to police forces, such as information security and business continuity.
EMSCU’s SME Policy recognises the value of Small & Medium Enterprises and therefore the need to ensure that our procurement processes are as SME-friendly as possible.
Sponsorship – how it works
To enable us to enhance the service we provide to you, we welcome working with organisations and individuals to provide extra resources.
This can range from the funding of the Nottinghamshire Police awards night, support for the cadets programme to opportunities to support our crucial ANPR network, Hate Crime campaign and externally funding arrangements. Thanks to the support of a number of key corporate, local authority and academic partners and unions, we have been able to deliver a number of successful projects and initiatives around diversionary activities, speed watch, network and equality events etc.
Examples of support include:
- Nottinghamshire County Council has generously supported a community
speed watch campaign to help promote road safety and reduce accidents on
the county’s roads
- West Nottinghamshire College, Newark Academy, Derby University and
Morrison’s have been instrumental in supporting our cadets programme to
aid young people to fulfill their potential
- Ranby prison has generously supported the ANPR scheme to help tackle wider policing issues
- We are thankful to large organisation’s for supporting our recent Hate
Crime campaign. We are also truly grateful to smaller organisations
whose support enables us to engage with young people and provide
To speak to us about sponsorship opportunities contact Paula King in our Business Marketing Department on 101 extension 800 2044. We welcome further support and have numerous sponsorship opportunities.